Htc KII0160 User Manual download pdf (Page 127)

Working with Company E-mails and Meeting Appointments 127

To reply to a meeting request

1. When there’s an incoming e-mail with a meeting request, a

notification message will be displayed on your phone’s Home screen.

Scroll to Outlook e-mail and select it.

2. In the Outlook message list, select the e-mail to open it.

3. Select Accept to reply and accept the meeting request, or select

Menu > Decline if you cannot attend the meeting.

Tips

• Before responding, you can check your availability during the time of

the requested meeting by selecting View your calendar

• If the time of the meeting conflicts with your other appointments, a

“Scheduling Conflict” status appears on top of the e-mail.

3. Choose whether or not to edit the response e-mail before sending

and then select

OK:

4. If you accepted the meeting request, it will automatically be added as

an appointment in Calendar on your phone.

To view the list of meeting participants

1. Select Start > Calendar.

2. Open a meeting request that you previously sent, then select

Attendees. The list of required and optional attendees will be listed.

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Htc KII0160 User Manual Page 127