HTC Diamond DIAM500 User Manual download pdf (Page 170)

162 Section 3B. Internet

Managing Meeting Requests

When you schedule and send meeting requests from your device, you can invite attendees to your meeting

and check their status to know about their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting

request also clearly indicates whether there are conflicting or adjacent meetings.

To reply to a meeting request:

1. When you receive a meeting request by email, a notification will be displayed on your device. Open the

email.

2. Tap

Accept to reply and accept the meeting request, or tap Menu > Decline if you cannot attend the

meeting.

3. Choose whether to edit your response email before sending it, and then tap

OK.

If you accepted the meeting request, it will automatically be added as an appointment in Calendar on

your device.

To view the list of meeting participants:

1. Tap

Start > Calendar.

2. Tap a meeting request that you sent and then tap

Attendees. The required and optional attendees will be

listed.

Icons indicating whether each attendee has accepted or declined the meeting request will also be

displayed.

Requirement

Your company must be using Microsoft Exchange Server 2007 or higher.

Tips

• Before responding, you can check your availability during the time of the requested meeting by tapping

View your calendar.

• If the time of the meeting conflicts with your other appointments, a “Scheduling Conflict” status appears

on top of the email.

Tips

• To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server.

• For information about creating a meeting request, see “Sending a Meeting Request” on page 72.

• To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your

contacts list, you will see the contact information immediately. If the attendee is not in your contacts list, tap

Company Directory to view the contact information.

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HTC Diamond DIAM500 User Manual Page 170