HTC ROSE100 User Manual download pdf (Page 122)

122 Working with Company E-mails and Meeting Appointments

7.3 Managing Meeting Requests

When you schedule and send meeting requests from your phone, you can invite

attendees to your meeting and check their status to know their availability.

When you receive a meeting request, you can reply by accepting or declining

the request. The meeting request also clearly indicates whether or not there are

conflicting or adjacent meetings.

Requirement Your company must be using Microsoft Exchange Server 2007 or higher.

To view the list of meeting participants

1. Click Start > All Programs > Calendar.

2. Click a meeting request that you sent and then click Attendees. The required

and optional attendees will be listed. Icons indicating whether each attendee

has accepted or declined the meeting request will also be displayed.

Note To see the icon indicators in the attendees list, make sure Calendar is synchronized

with the Exchange Server.

To reply to a meeting request

1. When there’s an incoming e-mail with a meeting request, a notification

message will be displayed on your phone’s Home screen. Scroll to Email item

and click it.

2. In the Outlook message list, click the e-mail to open it.

3. Click Accept to reply and accept the meeting request, or click Menu >

Decline if you cannot attend the meeting.

Tips • Before responding, you can check your availability during the time of the

requested meeting by clicking View your calendar.

• If the time of the meeting conflicts with your other appointments, a “Scheduling

Conflict” status appears on top of the e-mail.

4. Choose whether or not to edit the response e-mail before sending and then

click Done:

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HTC ROSE100 User Manual Page 122