Htc AM171 User Manual download pdf (Page 74)

74 Working With Company E-mails and Meeting Appointments

Note To see the icon indicators in the attendees list, make sure Calendar is synchronized with the Exchange Server.

Tips • For information about creating a meeting request, see “To send a meeting request” in Chapter 12.

• To view an attendee’s contact information, tap the attendee’s name. If the attendee is included in your contacts

list, you will see the contact information immediately. If the attendee is not in your contacts list, tap

Company

Directory to view the contact information.

7.4 Finding Contacts in the Company Directory

In addition to having contacts on your device, you can access contact information from your organization’s

Company Directory. By having over-the-air access to the Company Directory, you can easily send e-mail

messages and meeting requests to anyone in your company.

Requirement Access to the Company Directory is available only if your organization is running Microsoft Exchange

Server 2003 SP2 or higher, and you have completed your first synchronization with the Exchange

Server.

1. Synchronize with the Exchange Server.

2. Do any of the following:

In Contacts, tap

Menu > Company Directory.

In a new e-mail message, tap the To box (or tap

Menu > Add Recipient), then tap Company

Directory on the top of the list.

When creating a meeting request and selecting required and optional attendees in Calendar, tap

Company Directory.

2. Enter a partial or full contact name and tap

Search. In the search results list, tap a contact to select it.

Note • You can save a contact from the Company Directory to your device by selecting the contact, then tapping Menu

> Save to Contacts.

• You can search on the following information as long as that information is included in the Company Directory:

First name, Last name, E-mail name, Display name, E-mail address, or Office location.

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Htc AM171 User Manual Page 74