HTC S00 User Manual download pdf (Page 78)

138 Working With Company E-mails and Meeting Appointments

Working With Company E-mails and Meeting Appointments 139

8.4 Finding Contacts in the Company Directory

In addition to having contacts on your device, you can access contact

information from your organization’s Company Directory. By having

over-the-air access to the Company Directory, you can easily send e-mail

messages and meeting requests to anyone in your company.

Requirement Access to the Company Directory is available only if your

organization is running Microsoft Exchange Server 2003 SP2 or

higher, and you have completed your first synchronization with the

Exchange Server.

1. Synchronize with Exchange Server if you have never done so.

2. Do any of the following:

• In Contacts, tap Menu > Company Directory.

• In a new e-mail message, tap the To box (or tap Menu > Add

Recipient) then tap Company Directory.

• In a new meeting request using Calendar, tap Attendees and then

tap Company Directory at the top of the list.

3. Enter the part or full contact name and tap Search. In the search

results list, tap a contact to select it.

2. Tap Accept to reply and accept the meeting request, or tap Menu >

Decline if you cannot attend the meeting.

Tips • Before responding, you can check your availability during the time

of the requested meeting by tapping View your calendar.

• If the time of the meeting conflicts with your other appointments,

a “Scheduling Conflict” status appears on top of the e-mail.

3. Choose whether or not to edit your response e-mail before sending

then tap OK:

4. If you accepted the meeting request, it will automatically be added as

an appointment in Calendar on your device.

To view the list of meeting participants

1. Tap Start > Calendar.

2. Tap a meeting request that you previously sent, then tap Attendees.

The list of required and optional attendees will be listed.

Notes • For information about creating a meeting request, see “To send a meeting

request” in Chapter 6.

• If you select a meeting that you have organized, the list shows who has

accepted or declined the meeting.

• To view an attendee’s contact information, tap the attendee’s name. If

the attendee is included in your contacts list, you will see the contact

information immediately. If the attendee is not in your contacts list, tap

Company Directory to view the contact information.

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HTC S00 User Manual Page 78