HTC RAPH100 User Manual download pdf (Page 235)

Programs 235

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or

Outlook Mobile.

1. Open the Calendar screen.

2. Schedule a new appointment, or open an existing one and tap Menu > Edit.

3. Tap Attendees, then tap Add Required Attendee or Add Optional

Attendee and add the contacts whom you want to invite.

Note You can specify if an attendee is required or optional only if your device is

connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are

designated as required. For more information, see “Managing Meeting Requests”

in Chapter 7.

4. When you have finished adding attendees, tap Done.

5. Tap OK to send.

Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools

> Options > Appointments tab. Tap the Send meeting requests via box and choose

to send via your Outlook E-mail, POP3/IMAP4 or Windows Live™ account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will

be sent to the attendees the next time you synchronize your device with your

computer or Exchange Server.

• When attendees accept your meeting request, the meeting is automatically

added to their schedules. When their response is sent back to you, your calendar is

updated as well.

To send appointment details as a vCalendar

A vCalendar is a standard file format used for exchanging scheduling and task

information. vCalendar files can be exported to Outlook on the computer.

After selecting the appointment to send in the Calendar screen, tap Menu >

Send as vCalendar to send a vCalendar containing appointment details as a file

attachment in an MMS message. For more information, see “MMS” in Chapter 6.

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HTC RAPH100 User Manual Page 235